For the 4-year Business Plans of MUNICIPALITIES
Software BPLAN–M
For the 4-year Business Plans of MUNICIPALITIES
General
The above software, by Specisoft, a company specialising in business planning software with 27 years of experience in this field, covers the obligation for 4-year Business Plans in full.
For each Municipality:
It can create a complete 4-year Business Plan with Detailed 4-year Budgets, 4-year Balance Sheets, ratios, financial analysis, the course of the Municipality, Borrowing, Receivables, Break-Even Point, Sensitivity Analyses etc.
For each Region:
It can combine automatically all the above that apply to each municipality into a single Business Plan for the whole region
For the Country as a whole:
It can combine automatically all the above that apply to each Region into a single Business Plan for the whole Country.
In this way the competent minister will be able to see, four years ahead, all the forecast financial figures of the Municipalities, the Regions and the Country as a whole. The minister will be able to see, for example, all the existing borrowing as well as its development, all the revenue, all the expenditure etc.
The parts of a business plan
In simple words and with some abstraction, every business plan consists at least of:
A sample table of contents of a business plan is presented below.
The program BPLAN–M by Specisoft
The program starts with the entry of the Municipality’s latest balance sheet.
This method is broken down into the following stages:
Specisoft's BPLAN-M program
The program starts with the entry of the Municipality’s latest balance sheet.
This is a condensed balance sheet with all the main accounts. The program also asks for an estimate of the collections or payments of the balance of each account, which it needs in order to build the cash flow table at the calculations stage.
The program then asks for the budget data. The first-year figures of the budget accounts are entered into the program, together with an estimate of the timing of collections, in the case of receipts, or of payments, in the case of payments.
The program ‘decodes’ this budget, which follows public-sector accounting, and separates out the data needed for the subsequent calculations, such as loans, investments etc.
It projects this budget over a four-year horizon for the needs of the business plan.
Calculations
With the ‘Calculations’ option, the program starts the calculation process.
First, from the budgets, the program calculates total revenue, expenditure, loans, interest, investments (fixed assets) etc., as well as the split of expenditure into fixed and variable.
From the above it calculates the cash flow and builds the cash programme and the interest on short-term borrowing.
After that, it calculates the income statement. From the income statement and the opening balance sheet, it calculates the year-end balance sheet.
It then repeats the process for the following years of the four-year business plan.
After completing the calculations of the cash flow, the results and the year-end balance sheets of the four-year business plan, the program calculates a series of financial figures, such as the break-even point etc., the main ones being shown briefly just below
Brief list of calculated items:
The program presents all the above both as financial tables and in chart form.
Creation of the complete business plan report
After data entry, calculations and results, the study report is drafted.
One of the most important features of the program is a special tool for drafting the complete study report.
The program has a built-in sample business plan and can accept other samples too.
Based on this sample, the special study drafting tool guides the user step by step through the creation of the business plan.
The program has a built-in sample business plan and can accept other samples too.
Based on this sample, the special study drafting tool guides the user step by step through the creation of the business plan.
Thus text, together with the program’s results and the corresponding charts, is incorporated into a single document that makes up the complete report of the business plan study, ready for delivery
A sample table of contents is presented below.
Typical Contents of a Municipality's Business Plan
[Note: It can be adapted to any model]
1. Summary of the business plan (executive summary)
2. The Municipality
2.1. Location
2.2. Brief History
2.3. Neighbouring Municipalities
3. The mission of the Municipality
3.1. Policy mission Statement
3.2. Policy Objectives
3.3. Implementation policies
4. Analysis of the External Environment
4.1. International Developments in Local Government
4.2. Local Government and the European Union
4.3. The political and institutional environment of the Municipality
4.4. Central government policy
4.5. Needs of the Municipality’s local community
5. Analysis of the Internal Environment
5.1. The activities of the Municipality
5.2. Organisation and operation of the Municipality
5.3. The financial resources of the Municipality
5.4. The financial position of the Municipality
6. Strengths – Weaknesses – Opportunities – Threats
6.1. Strengths
6.2. Weaknesses
6.3. Opportunities
6.4. Threats
7. The Strategy of the Municipality
7.1. In Housing Development
7.2. In Education
7.3. In Businesses
7.4. In Transport
8. Development of Action Plans
8.1. Social Objectives
8.2. Infrastructure objectives
8.3. Objectives in operational activities
9. Forecasts of Financial results
9.1. Budgets
9.2. Cash Flow
9.3. Balance Sheets and Income Statements
9.4. Analysis of Results
9.5. Risk Analysis
10. Implementation of the Strategic Business Plan
10.1. Implementation Schedule
10.2. Implementation Methodology
The technical capabilities of the program
- The program runs on WINDOWS, versions 2000 and later
- It works with MICROSOFT WORD and EXCEL
- It provides high-quality Printouts & Charts
- It has a built-in special tool for automatically creating an entire multi-page study
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